How to Boost Your Team's Productivity with AI

The £10,000 Question

Your employees cost you £40-80k per year each.

What if they could get 20% more done?

That's £8-16k extra value. Per person. Per year.

AI won't replace your people. But it might double their impact.

Let's talk specifics.

First: Why Your Team Is Slower Than They Should Be

The Hidden Time Wasters

Research shows the average employee spends:

• 2.5 hours/day searching for information
• 1.5 hours/day on emails (most unnecessary)
• 1 hour/day in meetings that should've been emails
• 45 minutes/day on tasks a computer could do

The Maths

That's 5+ hours of low-value work. Per person. Per day.

Your £50k employee? They're doing maybe £20k worth of productive work. The rest is searching, typing, waiting, clicking.

This isn't laziness. It's systems.

AI Win #1: Finding Information Instantly

The problem:

"Where's that document?" "Who knows about X?" "What's our policy on Y?"

Employees spend hours hunting through folders, Slack channels, and email threads.

How AI fixes it:

AI-powered search that actually understands what you're asking. Not keyword matching – real understanding.

"What's our refund policy for enterprise clients?" → Answer in 10 seconds.

Result:

5-minute searches become 30-second answers.

Real impact:

Save 1-2 hours per day per employee. For a team of 10, that's 50+ hours weekly.

AI Win #2: Answering Internal Questions

The problem:

HR gets 50 "how do I submit expenses?" questions per month. IT gets 100 password reset requests. Managers answer the same onboarding questions for every new hire.

How AI fixes it:

Internal AI assistant that knows your policies, processes, and procedures. Employees ask it instead of interrupting colleagues.

Result:

Self-service answers, instantly.

Real impact:

HR teams report saving 10+ hours per month. That's a whole day back.

AI Win #3: Customer Communication

The problem:

Your team answers the same customer questions daily. "What are your hours?" "How much does X cost?" "Is Y in stock?"

How AI fixes it:

Mira AI (or similar) handles the repetitive stuff. Your team only sees the complex issues that actually need human judgment.

Result:

60% fewer routine tickets. 40% faster resolution for complex ones.

Real impact:

One customer service rep can handle what used to take three. Not because they work harder – because AI handles the easy 60%.

AI Win #4: Meeting Notes and Action Items

The problem:

"What did we decide in that meeting?" "Who was supposed to follow up on X?" "I thought you were doing that."

Meetings happen, people forget, balls get dropped.

How AI fixes it:

AI transcription plus automatic summary plus extracted action items.

Meeting ends → Everyone gets a summary → Action items assigned → Follow-ups tracked.

Result:

Meeting follow-through actually happens.

Real impact:

Teams report 30% fewer "wait, who was doing that?" moments.

Where AI Doesn't Help (Be Honest)

Let's be clear about what AI can't do:

Creative strategy work

AI can assist with research and drafts. But the actual thinking? That's still you.

Difficult conversations

Firing someone, handling complaints, negotiating sensitive deals – humans only.

Building relationships

Clients buy from people they trust. AI can support relationships, not replace them.

Complex problem-solving

Novel problems with no clear pattern? AI struggles. Your experienced people shine.

The point: AI frees time FOR these things. That's the real value.

How to Actually Implement This

Step 1: Find the Biggest Time Sink

Ask your team: "What task do you wish you didn't have to do?"

You'll hear the same 3-4 things repeatedly. Start there.

Step 2: Pick ONE Tool

Don't roll out 5 AI tools at once. Recipe for disaster.

Pick the one that solves the biggest problem. Get it working well. Then expand.

Step 3: Train Properly (Most Skip This)

"Here's the tool, figure it out" = failure.

Instead:

• 30-minute training session
• Simple documentation
• Internal champion who helps others
• Regular check-ins for the first month

Step 4: Measure Before and After

Track time spent on the task before AI. Track after 30 days.

Show your team the numbers. They'll be impressed.

Step 5: Reinvest the Time

Time saved ≠ "more work."

Let people focus on what they're good at. This is how you retain good employees.

What We'd Recommend

For customer-facing teams:

Mira AI handles external questions and lead capture. Your team focuses on closing and retention.

For internal knowledge:

AI-powered knowledge base or internal chatbot. Saves everyone time.

For document work:

Writing assistants like Claude or ChatGPT. Great for drafts, summaries, and editing.

For meetings:

Recording + AI summary tools. Never miss action items again.

Start with one. Master it. Expand.

Want to See What 20% More Productivity Looks Like?

Most of our 500+ customers started with customer service. It's the easiest win – clear ROI, fast implementation, immediate impact.

15-minute call to see if Mira AI fits your team. No obligation.

Bring your biggest time-waster. Let's fix it together.